DE-PARCON Softwaretechnologie & Marketing GmbH

In this privacy statement, we inform you about the type, scope and purposes of the collection and use of personal data when using this website, as well as our software products, services and achievements, which you would like to obtain and use. You will also receive information on your rights and how you can prevent processing or revoke your consent. Please read this information carefully. If you have any questions, please do not hesitate to contact us.

1. Responsible for the content:

DE-PARCON Softwaretechnologie & Marketing GmbH
Kalscheurener Straße 8
50354 Huerth
Germany
Tel.: +49 2233 804100
Email: Datenschutz@de-parcon.de
www.de-parcon.net

2. Basics and general information on data processing

2.1. Scope of processing of personal data

According to § 3 Paragraph 1 BDSG, personal data is individual information about personal or factual circumstances of a specific or identifiable natural person. We only process personal data if this is necessary to provide a functioning website and to provide our services. The processing of personal data takes place regularly only after express consent of the user. An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of the data is permitted by law.

2.2. Legal basis for the processing of personal data

In accordance with art. 13 DSGVO we would like to inform you about the legal basis of our data processing.If no further mention is made, the following legal bases apply:
If consent is obtained from the data subject for the processing of personal data, Art. 6 para. 1 lit. a and Art. 7 of the EU Data Protection Ordinance (DSGVO) serves as the legal basis.
In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.
In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) DSGVO serves as the legal basis.
IIf processing is necessary to safeguard a legitimate interest of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 letter f DSGVO serves as the legal basis for processing.

2.3. Your rights to protect your personal data

If your personal data are processed by us, you are a data subject within the meaning of the DSGVO and you have the following rights under Articles 15 to 21 DSGVO vis-à-vis the data controller within the framework of national law:  

• Right to obtain information:You may request confirmation as to whether the data concerned are being processed. You have the right to request information about this data, as well as the right to further information and copy of the data.
• Right to correction: You have the right to request that any inaccurate information concerning you be completed or corrected.
• Right to deletion: You have the right to request that relevant data be deleted immediately.
• Right to limitation of processing: As an alternative to deletion, you may request a restriction on the processing of the data concerned.
• Right to data transferability: The relevant data that you have provided to us can be received in a technical format and then transmitted according to your wishes.
• Right of objection: You can object to any future processing of the data concerning you at any time.

Furthermore, you have the right to revoke your consent to the processing of your personal data at any time with effect for the future. This has no effect on the past and on the data processing carried out up to the revocation. Furthermore, according to Art. 77 DSGVO, you have the right to file a complaint with the competent supervisory authority.

2.4. Data erasure and storage time

Personal data in an identifiable format will be deleted, blocked or made anonymous as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

3. What information is collected when you visit our website? (Description and scope of data processing for website visitors)

3.1. Type and scope of data processed during a visit to the website

We maintain specific websites for our company, for the products we create and for our services and support. All of these offers work internally according to uniform standards as described below.

Access data

Each time a website is accessed, the visitor's display system transmits various data to the server concerned in order to coordinate the technical process. Our server system processes some of this data automatically in the following way:

• Date and time of the visit
• Transmitted IP address
• Content requested by the user to our offer
• Success of the request / possible errors
• Quantity of data transmitted
• The website from which the visitor came to our site, if applicable
• System information (browser, system, versions) reported by the visitor, if applicable

These data are in principle not personal, however, in individual cases a personal reference could be possible through the IP address (for more information and recommendations, please see section IP address). The data listed above are temporarily stored in the log files of our system. This data is not stored together with other personal data of the user.

About the IP address

An IP address must be transmitted for technical reasons to allow communication between your system and ours to take place. This is a globally valid, unambiguous identification of the access via which the communication takes place. An IP address is often assigned dynamically at the time of use by the provider who processes the request for the relevant connection or terminal device. Because the provider freely assigns these numbers from his available IP range as required, it is practically impossible for an external provider (including us) to use it to identify a specific terminal, let alone a specific person. As an alternative to this procedure, access to the Internet can be via a static IP address that is permanently assigned. Here, too, it is not easy to assign a person to a specific person. Nevertheless, it cannot be ruled out that an IP address could sometimes lead to a person. Therefore, the data will be processed accordingly by us.

Cookies

In certain cases, our website uses session cookies for technical reasons, for example when it is necessary to log in. This is text information that is stored temporarily by your display system for the duration of the session. This makes it possible for our server to identify and answer the requests of your system for the duration of the session. The session cookie only serves the technical function of the website and is automatically deleted by your system at the end of the session. Cookies, which serve for the permanent storage and thus potentially for the recognition of your display system, are not used by our website.

3.2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO. In addition, we collect data about every access to our website and create log files (server log files) on the basis of our legitimate interests DSGVO within the meaning of Art. 6 para. 1 lit. f.

3.3. Purpose of data processing

The temporary storage of the IP address by the system and, if necessary, the use of a session cookie is necessary to enable technical communication between the user's terminal device and the website. For this purpose, the IP address of the user must remain stored for the duration of the session and, if necessary, a session cookie must be used. The data is stored in log files to enable the function of ensuring and checking the functionality of the website, to obtain data for optimising the website and to guarantee the security of our systems and to be able to trace attacks on the system or attempts at unauthorised access, for example. An evaluation of the data for marketing purposes does not take place in this context.

3.4. Duration of storage, deletion

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible. Data that are required for evidence purposes due to an incident and whose storage is therefore necessary until final clarification are excluded from deletion or modification.

3.5. Possibility of objection and elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

4. Contact form, e-mail contact, other contact

4.1. Description and scope of data processing

Our website contains information on how to contact us and, if necessary, a contact form. If you send us enquiries using the contact form, your details from the enquiry form, including the contact data you have provided there, will be stored with us for the purpose of processing the enquiry. This is the following information:

• Date and time of the request,e
• the fields you have filled in,
• the contact information you provide (e.g. e-mail address, telephone numbers),
• your texts and details submitted with the enquiry.

Your consent is obtained for the processing of the data within the scope of the sending process and reference is made to this data protection declaration.
Alternatively, you can contact us via the e-mail address provided by us or reach us by telephone, fax, post or by other means. In this case, your personal data transmitted via e-mail or other communication channels will be stored by us.
Your data will not be passed on to third parties in this context. The data is used exclusively for processing the transaction.

4.2. Legal basis for data processing

The legal basis for the processing of data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
The legal basis for the processing of data transmitted in the course of sending an e-mail or by other means is Art. 6 para. 1 lit. f DSGVO. If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Art. 6 exp. 1 lit. b DSGVO.

4.3. Purpose of data processing

The processing of the personal data from the input mask serves us solely for the processing of the establishment of contact and the information need expressed thereby. In the event of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.
If other personal data is processed during the sending process (e.g. in server log files), this serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4.4. Duration of storage, deletion

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case when the request is clearly completed and there is no longer a need for future communication. Communication is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified. If the condition has remained open, we regularly, or at least every two years, check whether there is a need for storage and otherwise carry out a deletion, provided that no legal archiving periods have to be observed or other requirements exist.

4.5. Possibility of objection and elimination

You have the possibility to revoke your consent to the processing of personal data by us at any time. If necessary, a running communication can no longer be continued.
You can use the same communication channels for revocation as we provide for inquiries. You are free to choose how you formulate the revocation. It must only be clearly understandable that you wish a revocation (example for keywords: "revocation and request for deletion of my personal data") and if not obvious (e.g. via your e-mail address) we need a clear reference to you, so that we can establish the connection to your data in order to carry out the deletion.
All personal data stored in the course of contacting us will be deleted in this case.

5. Newsletter, sending information, our own advertising

5.1. Description and scope of data processing

Some of our websites and some of our products and services offer the possibility to subscribe to a free newsletter or to receive information free of charge, for example about the practical application of our products and services.
Furthermore, if you purchase products or services from us and provide us with your e-mail address or address, this can subsequently be used by us for sending a newsletter, for information on application or also for direct advertising for our own similar goods or services.
The information is usually delivered by e-mail or post.
If you would like to receive the newsletter offered on the website, please use the registration form on the website or contact us by e-mail or by other means.
To register, we require an e-mail address from you and/or, if you would also like to be informed by post, we also require your postal address.
We may also need your specific request for information (if we offer several offers) and your consent to the processing of your personal data for this purpose. Reference is made here to this data protection declaration.
We store the aforementioned data with a creation date.
In connection with the data processing for the dispatch of newsletters and further information, we do not pass on the data to third parties. The data will only be used for sending the newsletter or information.

5.2. Legal basis for data processing

The legal basis for the processing of data after registration for the newsletter or sending of information by the user is Art. 6 para. 1 lit. a DSGVO.
The legal basis for sending the newsletter or sending information as a result of the sale of goods or services is Section 7 (3) UWG.

5.3. Purpose of data processing

The collection of the e-mail address and, if applicable, the postal address of the user serves to deliver the newsletter or the information.
If other personal data is processed during the sending process (e.g. in log files of the server), this serves to prevent misuse of the services or the e-mail address used.

5.4. Duration of storage, deletion

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The e-mail address and, if applicable, the user's address will therefore be stored for as long as the subscription to the newsletter or the request to send information is active.
The other personal data collected during the registration process will generally be deleted after a period of seven days.

5.5. Possibility of objection and elimination

You may cancel your subscription to the newsletter or other information at any time. For this purpose, you will find a corresponding link under each newsletter or information mailing, for example, or you can send your cancellation request to the address given in the imprint of the website. You also have the right to revoke your consent to the use of your personal data at any time with effect for the future. Your data will then be immediately deleted from the newsletter or information dispatch or marked as blocked. Based on our legitimate interests, we may store blocked data for up to three years before it is deleted for the purpose of sending newsletters or information in order to be able to trace and, if necessary, prove a previously given consent. Any processing of blocked data is limited exclusively to the purpose of a possible defence against claims. If the former existence of a consent is confirmed by you, an immediate deletion of blocked data is possible at any time.

6. Registration, login areas for authorized users

6.1. Description and scope of data processing

On some of our websites we offer you the possibility to register by providing personal data. The data is entered into an input mask and transmitted to us and saved. The data will not be passed on to third parties. The following data is collected during the registration process:

• Date of registration
• Email address
• Information on access to the registered area

As part of the registration process, your consent to the processing of the data provided for registration will be obtained.

6.2. Legal basis for data processing

The legal basis for the processing of data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
If the registration serves the fulfilment of a contract to which you are a contracting party or if this is necessary for the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b DSGVO.

6.3. Purpose of data processing

A registration of the user is necessary for the provision of certain contents and services on our website.
If the registration serves to fulfil a contract with the user or to carry out pre-contractual measures, this is necessary.

6.4. Duration of storage, deletion

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.
This is the case for the data collected during the registration process if the registration on our website is cancelled or changed, or if you inform us in another way that you no longer wish to register.
This is the case for those during the registration process to fulfill a contract or to carry out pre-contractual measures when the data is no longer required for the execution of the contract. Even after conclusion of the contract, it may still be necessary to store personal data of the contractual partner in order to fulfil contractual or legal obligations.

6.5. Possibility of objection and elimination

As a user you have the possibility to modify or cancel the registration at any time. You can often change the data stored about you yourself. Please use the function provided during registration or contact us via any contact option and let us know in a comprehensible manner that you no longer wish to register and that this should be deleted.
If the data is required to fulfil a contract or to carry out pre-contractual measures, premature deletion of the data is only possible insofar as there are no contractual or statutory obligations to the contrary.

7. Offer to pay invoices via PayPal on our website

For customers who have purchased software products or services from us and therefore have an invoice, we also offer PayPal as a possible payment option in addition to the usual payment methods (in particular a bank transfer). To do this, we provide a link to a PayPal payment page on some of our websites. With this call only the reference data of our company are transmitted to PayPal, so that DE-PARCON GmbH can already be found on the PayPal site.
Your data will not be transferred to PayPal when you call up the link, as this data is not available to our website at all when you call up the link. Accordingly, none of your personal data can be transferred to PayPal through this function.
WWhen you make a payment to us, contact PayPal or your bank directly. Please note the respective information on data protection of the respective institute.
ayPal's privacy policy can be found here, for example: PayPal EEA Privacy Policy

8. Processing of personal data for business purposes

The DE-PARCON GmbH offers a portfolio of interesting products and services to professional customers in manufacturing, rights, trade, crafts, industry, libraries, science & research, the public sector and private customers. Our customers in Germany, Europe and worldwide are correspondingly diverse. We also work with partners and suppliers on certain projects. The processing of personal data for our business purposes always takes place in Germany.

8.1. Description and scope of data processing for business purposes

We process personal data only insofar as this is required for the fulfilment of our obligations by a concluded contract or by law in connection with the business relationship with our customers, partners and suppliers.
Below you will find general information on the types of personal data that we process:

• Basic data of companies and persons (especially name and address)
• For companies, contact persons and field of activity in the company
• Contact information (especially e-mail address, telephone numbers)
• Business data required to perform the service. This includes data on the conclusion of the contract (in particular the service(s) received, date and term of the agreement, customer type, product group)
• Accounting data (in particular bank details, payment data)
• Information on customer relationship management, e.g. order history and project notes, as far as this contains data of persons
• Content that you as a user of one of our services provide and that may contain personal information (e.g. information texts, photos, audio & video data)

Depending on the service and your wishes, we usually only collect part of this information. We often receive the data at the request of the customer (through inquiries, orders, etc.) or via partners, suppliers or via publicly accessible sources (e.g. trade fairs, Internet sources, directories, etc.). This is always done in accordance with the applicable data protection principles.

8.2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his or her consent, for example when contacting or registering.
If the data processing serves the fulfilment of a contract to which you are a contracting party or if this is necessary for the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b DSGVO.
If processing of the data becomes necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.
In addition, we process personal data only insofar as this is necessary to protect our legitimate interests and, where applicable, those of our customers, partners or a third party in accordance with Art. 6 (1) (f) DSGVO and insofar as the interests or fundamental rights and freedoms of the person concerned, which requires the protection of personal data, do not prevail.

8.3. Purpose of data processing

Sensitive handling and protection of data has always been part of our company philosophy. We process personal data only for permissible purposes and in accordance with the applicable legal provisions of the DSGVO and national data protection laws.
You may be affected by the collection of personal data if you visit one of our websites (visitors). Please refer to the relevant chapters of this data protection declaration. The same applies if you contact us and/or register in one of our offers.
The purpose of the processing is also to fulfil our contractual obligations if you use our software and services (participants, users). In this context, we collect personal data for the following purposes:

• in order to be able to fulfil the performance you desire
• to enable the technical function of the offer
• to answer your questions (support, services, information etc.)
• to inform you about new features if necessary
• to be able to perform a running service for you
• to check and improve the technical processes of our offers
• to ensure processes that are important for you and other users (e.g. data transfer on your behalf to other users via our services)
• for accounting and bookkeeping

8.4. Duration of storage, deletion

The personal data will be deleted as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. As a rule, we continuously review the requirements for the storage of data; a fundamental review also takes place every two years.
The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

8.5. Possibility of objection and elimination

You have the possibility to exercise your data protection rights at any time (see, among other things, Articles 15 to 21 DSGVO, a summary can be found above under 2.3.). If the data is required to fulfil a contract or to carry out pre-contractual measures, premature deletion of the data is only possible insofar as there are no contractual or statutory obligations to the contrary.

As of May 25, 2018

Note: The above text is a translation from German and subject to translation errors. In case of doubt, the German original shall apply.